Today’s business scenario is full of challenges. Deadline is to be maintained for most of the activities. Your supervisor will be exerting immense pressure and many a time; will breathe on your neck compelling you to complete the assignment well within the time schedule. You will not like this unprepossessing situation in your working environment. Despite your disliking, you will not dare enough to vent your anger because this is the law prevailing in modern competitive business world. If you are not skilled enough to complete the assignment entrusted to you and produce results in time, you will be simply thrown out of the race. You may be genius having a very bright academic career with affable personality. Also, you maintain very cordial relationship with your customers, but if you are not successful enough to discharge your duties within the stipulated time frame, your all above qualities will be treated as ineffective. The formula of success lies only to maintain the deadline, and this alone will sustain yourself to be in the race. You have to embrace the technique to comply with the stipulation of “deadline syndrome”.
The following are the suggestions to adhere to the deadline of any assignment.
Always set a deadline which is achievable. The deadline should be fixed in such a way that it does not hamper the desired goals envisaged by your employer from the total perspective of business cycle. Of course, a broader view is to be put into the place to squeeze the deadline so that target fulfillment gives confidence and increase the courage level to fix up little more stiff deadlines. But, neither it should stifle you nor your team members.
At times, deadline looks to be so painstaking that it becomes difficult to start even.
In the first instance, make a list of the assignments. Then, the same is to be broken down into different categories, namely…
(a) hardest part of the assignment
(b) assignment which is achievable with little pain and
(c) assignment that can be easily achievable.
After these bifurcations, a time limit is to be prescribed for each of these assignments so as to complete the whole within the time frame. Always start with the hardest / toughest part of the assignment first, because normally that creates much hindrance. I identify the crunch of time resources in the beginning itself to avoid any embarrassing situation at a later stage. And accordingly readjust the time frame within the overall deadline.
Do not forget that the time is the most decisive factor in completing any assignment. So, distraction of focused attention must be avoided during the completion of any assignment.
: 2 :
The scarcity of resources is to be avoided. To complete the assignment in time, you have to call for adequate resources viz. manpower, money power, technological support, help of experts, if need be. By any chance, if you find any paucity of the resources, bring the same to the notice of the top management so that remedial action can be taken by them immediately. One thing is very sure; there are two aspects, namely time and resources to complete any assignment within the deadline. If one is not adequate, you have to balance the same by bringing in more of the others.
You have to charge yourself and inculcate the same behavioural antecedents to your team members so that each of them is determined to finish the assignment within the deadline. You have to be totally involved, set the challenges and make yourself dedicated to achieve the desired results.
To maintain the deadline, you have to delegate the responsibilities. Then you start to monitor the same. The total assignment is to be distributed to your various team members and you have to solve their problems then and there without any quick fix solution. Any temporary solution will diminish the completion cycle of the total assignment within the stipulated time and the team members will lose their enthusiasm. You must remember that your team members are equally under tremendous pressure, and so, any directionless decision will de-energize their activities. Instead of their getting motivated, they will be under stress. Further, this will drift them away from the required focused attention, which is the essence to complete the assignment within the deadline.
Communication tools and channel, from start to end, is very vital to avoid any lapses; because mistakes call for enormous corrections and lead to delay. You have to make your team members crystal clear about the expectations. You also have to ensure that they understand the nitty-gritty of the assignment. Information, datas, facts and figures, whenever required, must be provided to them so that completion of the assignment is hassles free. If the beginning starts through turmoil condition with less clarity, definitely the assignment will not be completed in time. You have to constantly keep in touch with your team members to know the latest status, provide them updated information, and apprise them the last moment changes of the deadline, if any. From time to time, you have to closely monitor their progress which is beneficial for all, because they will get time to reshuffle their activities, if need be, with a whole object to complete the assignment within the deadline.
You should not be pernickety when you face challenges to complete any assignment within the deadline. There is no need of immaculate perfection because when you are constrained to achieve the deadline, you have to have a rational approach. You have to give your best and allow others to follow your steps.
: 3 :
In today’s competitive business environment, you must ensure to adopt two pronged strategies – one is your ability to finish with quality work and the other one is your capability to manage and supply the quality work within the deadline. No doubt, the deadline is heart beating and increasing your stress level, but if you are calm and composed and continue to strive for the best to improve upon the deadline, you will be treated as marvelous achiever.
Hence deadline is blessed in disguise only, if you know how to invigorate yourself and your team members. This could be an opportunity to demonstrate your unflappable professionalism, and people / customers will depend on you for your this ability to provide quality and timely work.
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